The ultimate host’s guide to entertaining at home

Set the mood (board)

Creating a mood board is a great way to visualize the overall look and feel of your party. Gather visual inspiration from magazines, Pinterest, Instagram or blogs, grouping images by color and theme. Whether you’re using a physical board or a virtual one, step back and review the mood board along the way, nixing any images that don’t fit your intended vibe. Once it’s picture-perfect, you’ll have a handy visual reference guide as you make decisions about décor, drinks, food and other facets of your event.  

It's all in the details

Beyond just décor, think about all the extras that make an event memorable: Playlists, cocktail napkins and accessories, printed menus, party favors. These fun additions add depth and texture to your evening and can provide a tangible, take-home element for your guests. Plus, you’ll want to think practically, too. Clean and polish any glass and silverware you’ll be using for the event in advance, and rearrange the furniture in common areas to create an easier flow. Empty the dishwasher and have empty trash and recycle bins ready to go so as the glasses and bottles pile up, you can party on.  

Make a list, check it twice

In the weeks leading up to your event, think about what you can purchase ahead of time (supplies, décor, certain drinks) versus what you’ll need to get in the days before, or even the day of (food, ice, etc.). Your shopping list will depend on your event’s theme and size, but in general, you’ll need items like the following:  

• Food (appetizers, entrees, desserts, snacks)

• Drinks (alcohol, mixers, non-alcoholic beverages) 

• Garnishes 

• Ice 

• Cups, glasses, stemware (aim for 3-4 glasses per person to account for multiple drinks and misplaced glasses; colored glasses or drink charms can help guests mark their glasses) 

• Plates, napkins, utensils 

• Serving platters and bowls 

• Serving utensils 

• Trash bags and cleaning supplies  

When to buy perishables

Fresh food

A few days to a week beforehand. 

Frozen food

Up to a few weeks in advance – remember to move items to the fridge to thaw about 1-2 days ahead of the party for faster prep day-of.

Garnishes

Depending on your garnish, this can usually be purchased at the same time as any fresh food ingredients.  

Ice

This depends on how you’ll be storing the ice. If you have a large freezer (and room to spare!) you can purchase the ice at any time. Otherwise, plan to work in an ice run the day of.  

Do the math

Estimate how much you’ll need to keep your guests sated. A good rule of thumb is to plan for about one alcoholic drink per hour per guest. For non-alcoholic drinks, plan for two per guest for the first hour, then an additional drink per hour after that. For food, there’s no perfect formula, but we always recommend overestimating (Bonus: Buy some affordable plastic food storage bins so you can send any leftovers home with them). Make sure you have lots of ice on hand, too. We recommend planning for about one pound of ice per guest. There are even handy ice calculators available online that factor in the type of event and whether you’re holding it indoors or out, so you always pick up the perfect amount.  

Feed a crowd

Whether putting together simple snacks or a chef-worthy spread, you definitely don’t want your guests to go hungry. Think about the timing of your event for starters. For happy hour, you might be able to get away with light snacks and appetizers, such as a cheese and charcuterie board, mini quiches or a crudité platter. An event that spans a typical dinner time, even if it’s technically only a cocktail hour, should include a mix of appetizers, heavy hors d’oeuvres and some sweet options. If it’s a morning event, consider hearty brunch finger foods like mini cinnamon rolls and scrambled egg bites, or setting up a bagel bar with all the toppings. Channel a French bistro at your next dinner party by serving a simple yet show-stopping roast chicken. For any desserts, you might opt for cakes, pies, chocolates and other confections that can be served at room temperature versus ice cream or frozen desserts — less mess and more room in your freezer for ice.

Accept help

If a guest offers to help, let them! Maybe they can bring a dish, or maybe they can help clean up after the party is over. Show your appreciation by sending helpful guests home with extra food or a floral arrangement.   

Host graciously

The most important part of your event is to enjoy your guests’ company. As the host, you set the tone for the evening, and if you’re enjoying yourself, guests will follow suit. Greet everyone as they arrive, introduce people to one another and make sure everyone feels comfortable. Then, toast to a fun, stress-free fête.